Required Documentation

Initial Application:

In addition to basic business & contact information, you will be asked to provide: 

1. A screenshot image proving your business is currently registered and in good standing with the State of Maryland

 To obtain this screenshot, please visit www.egov.maryland.gov/BusinessExpress/EntitySearch/Search and search under your business’ legal name.  

2. Your company's DUNS number OR a screenshot showing you have begun the process of obtaining one

 The Data Universal Numbering System (DUNS) number is a unique nine-digit identification number provided by Dun & Bradstreet. You may have a number without even knowing it. If you are not sure if you have a DUNS number call Dun &Bradstreet using the toll-free number 1-866-705-5711. If you do not have a number already, you may also obtain one using the same number as above. Full instructions (including the information you will need to have on hand to obtain a new number) may be found here: https://www.irs.gov/pub/irs-utl/duns_num_guide.pdf 

NOTE: There is no fee associated with obtaining a DUNS Number. Avoid clicking on any pop-ups that solicit payment. 

For those worried their DUNS Number application will not be completed prior to the application portal's close, a screenshot verifying the process has been started is sufficient documentation for the first round of application. The actual DUNS Number will have to be produced prior to final award. 

3. SAM Number - OR - a screenshot showing you have begun the process of obtaining one

The SAM (System of Award Management) Number is needed to verify that a business is not debarred from doing business with the federal government. Unless the business has done work with the federal government before, it is likely the business may not already have this number. Businesses may begin the registration process here: https://www.sam.gov/SAM/pages/public/samStatusTracker.jsf#step1content

For those worried their SAM Number application will not be completed prior to the application portal's close, a screenshot verifying the process has been started is sufficient documentation for the first round of application. The actual SAM Number will have to be produced prior to final award.

4. Revenue numbers from July 2019 and July 2020

While you will not be asked initially to upload documentation substantiating these numbers, your business may be subject to an audit at a later point. 

5. Employee count (full time and part-time) as of March 13, 2020 AND combined part-time hours worked in first week of March 2020 

An employee is an individual that is hired by the business and whose earned wages are reported through W-2 reporting. Individuals whose earned wages are reported through 1099 forms should NOT be counted as employees. These 1099 subcontractors are encouraged to consider their own eligibility to apply for this grant instead. 

Employees who work 30+ hours a week will be considered full-time. Employee numbers may have fluctuated substantially this year. Please provide the full-time and part-time employee counts as of March 13, 2020.  

Within the application, space will also provided to take part-time workers into consideration. You will be asked to submit the combined number of hours part-time employees worked in the first week of March 2020 (3/1/2020 - 3/7/2020). For example --  If you had 4 part-time employees who worked 10 hours, 20 hours, 15 hours, and 15 hours respectively that week, you should report 60 combined part-time hours. This number will allow our team to calculate the number of full-time equivalents.

6. The names of all other COVID-19 related relief programs (Federal, State, & Local) you have applied for, as well as the use of those funds awarded

Such programs include, but are not limited to: Payroll Protection Program, SBA Economic Disaster Loan, Maryland State Arts Council Emergency Grant, Maryland COVID-19 Emergency Relief Manufacturing Fund, Maryland Small Business COVID-19 Emergency Relief Loan, Maryland Small Business COVID-19 Emergency Relief Grant, COVID-19 Emergency Relief Campaign (United Way & Frederick Community Foundation), and more.  

7. W-9 Form


Following Application Submission:

Following notification of conditional grant award, selected applicants will be sent a Grant Agreement Letter to sign and return. At this point, the SAM and DUNS numbers will be required if not already provided. Grant awardees will be required to complete the Back In Business Expense Substantiation Form (found in the Grant Agreement Letter) and provide appropriate receipts & proof of payment.

Checks will be disbursed within approximately 15 business days of the receipt of this follow-up documentation.